Farm employers spend a good deal of time carefully recruiting candidates, interviewing, checking references, evaluating and selecting a new employee. However, the time and expense can be wasted if an effort isn’t made to get that new employee off to a good start on their ﬁrst day.
When the employment offer has been accepted, a start date should be agreed upon as soon as possible. Inform the employee of what will happen on the ﬁrst day of work. Clearly communicate when he or she is expected to arrive.
While it may seem fundamental to the employer, help the new employee by providing the answers to some basic questions common among new employees. Send the employee a letter by U.S. mail or an e-mail with the answers to what might seem like basic questions to the employer:
(1) What should I wear? Provide guidelines on footwear, gloves or other appropriate attire. More and more, new farm employees do not have farm backgrounds and need guidance so that they arrive for the ﬁrst day of work appropriately attired. Particularly in dairy and other livestock operations, there are biosecurity guidelines and some attire may be provided. Inform the new employee that they will be trained on these biosecurity procedures. Do not assume that new employees know what they should wear to work.
(2) Should I bring my lunch or snacks and beverages? Some farm work sites provide a noon meal or snacks and beverages. Others do not. Some groups of farm workers stop in town for lunch each day. Let that new employee know what the practice is at your farm and what he or she should bring to work.
(3) Vehicles and parking questions: If the new employee is expected to have a vehicle to use in the position, this should have been communicated during the pre-employment process. Employees may wonder something as basic as where they are expected to park (or not park) at the farm site. Provide this information.
(4) What documents should I bring on my ﬁrst day of work? The new employee will complete a Form I-9, as well as other basic forms on the ﬁrst day of work. Inform the new employee of what documents should be brought to work on the ﬁrst day to assist in completing forms necessary for compliance with state and federal law. See the Checklist for Iowa Agricultural Employers on the Ag Decision Maker website for a list of those forms and links to instructions.
(5) What should I not bring to work? If the employee is expected to have a cell phone, that should be communicated. Some employees may need to be instructed that electronic music devices cannot be used on the job. Likewise, if the farm is tobacco- or smoke-free, the new employee should be so instructed.